How to Enter a Journal Entry in Quickbooks?

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Small business users of QuickBooks may rarely, if ever, need to make a journal entry in their books. You can use journal entries for bank or any account transactions. For reference of debits and credit of journal entry, you shall try to manually do receive payment and check the General Ledger report to see the debits and credits. You may have seen from the above-mentioned discussion that recording Journal Entries in Quickbooks Online is fairly simple.


Step 3 – Then in the specific category column, add the right accounts. Journal entries can be used to correct mistakes that have been made posting to various accounts, or they can be used to make adjustments, including end-of-year adjustments. Choose the find option and then enter the name, date, entry no., and other required info. It should be noted that the QuickBooks online doesn’t support multi-currency in a single journal entry.

How to Create a Journal Entry after Editing or Deleting the Journal Entry in QBO?

The manual way of transferring journal entries from QuickBooks to Excel works best for a one-time export, for example, if you need to move the data in another app. Besides, QuickBooks only supports two formats for export – Excel and PDF. This limits your options since you may need to use other destinations for your data.

debits and credits

We’re running the QuickBooks export to Excel in this example. At the same time, you can connect QuickBooks to BigQuery or Google Sheets. Select the Export icon next to the Print icon, then choose Export to Excel or Export to PDF. Also, click on the Lists option to remove items you don’t want to export.

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Step 6 – Then, you have to add a description to the journal entry. Step 5 – Ensure your credits are equal to debits when you are done. Step 1 – Go to the menu Company and there choose to Make General journal entries.

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They are used as a last resort to document and record financial transactions when there is no designated form set up for them. They are also used to transfer funds within different accounts in QuickBooks Online and QuickBooks Desktop. However, sometimes, you also need or want to make QuickBooks journal entries to the general ledger.

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G-Accon for QuickBooks supports Insert, Update, Void and Delete operations. The automated exporting option, especially the one provided by, allows you to schedule the export of data at a custom schedule, such as every day or every hour. For more frequent data refresh, QuickBooks integration supports 30- or 15-minute frequencies. This lets you eliminate manual routine, which is not only time-consuming but also inefficient from the general workflow optimization. In this article, we will demonstrate all the ways of exporting journal entries from QuickBooks, including the one allowing you to automate this process on a schedule.

Journal entries are also important because they are the basis for many of your business’s financial reports. Balance sheets, income statements, and cash flow statements all rely on accurate journal entries. In QuickBooks, even if all transactions are entered in a general journal, you can still generate journal entries when you have the required tools. Utilize them only when you have a good understanding of accounting or follow any accountant’s advice.

Hope this blog would help you learn multiple ways to Record Journal Entries in Quickbooks Online. Hope it would make your business accounting tasks much simpler. If you want to rectify a transaction after creating a journal entry, you can do so only by deleting and then reversing the entry.

Go to “company” and select make general journal entries from the list at the top of the page. If you want to see the complete transactions list of all accounts then you can use the general ledger report in QuickBooks. In the first place, you have to select the make general journal entries option from within the Company menu. Well, we hope the above-listed points would have assisted you in getting a better idea of the general journal entries in QuickBooks. Therefore, you are in a better state to learn how to make a journal entry in QuickBooks online.

Below are the valuable points that indicate why there is a need to record journal entry in QuickBooks. Recording Journal Entries in Quickbooks Online is a fairly simple affair. Once you open the form on your screen, you will see the current date that is automatically entered by the QuickBooks software. Your first task would be to edit this journal date if you are recording an entry from any other date. You will also need to edit the correct journal number. Else, QuickBooks would enter the sequential number from the system automatically.

From there, choose Import Data under the Tools heading. Select date formatFurthermore, check that you have every account mentioned in the file added to your Chart of Accounts already. Clicking on the View link opens up a detailed view of the transaction. To see only the transactions, click on the Filter dropdown and select Transactions from the Show Only These Events radio button.

Let’s see how you can use a Journal Entry to show depreciation of an asset.

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If you don’t have the account already, you can create it from the Chart of Accounts. You can do this by getting to the Chart of Accounts by clicking on Accounts in the left-side Navigation Pane. Once there, click on the New button at the Chart of Accounts. For example, if you paid a check to someone, you would typically do that with the New button on the left-side Navigation Pane and selecting Bill from the Vendors category. Other information in the new journal entry, such as Account, Name, and Description, remains the same.

Export journal entries from the Reports page in QuickBooks

It doesn’t make the problem go away at all to try to just clear out using a journal entry. For bank reconciliations, you may use journal entries to write off old uncleared transactions. Step 2 – Search and choose the journal entry that you want to delete. Step 2 – Search and choose the journal entry that you want to reverse. Step 2 – Now search and choose the particular journal entry that you want to edit.


This and the Description field should be filled in automatically by QuickBooks Online for you. Next, fill in the amount that you are depreciating in the Debits field. Also, write in a description of what you are doing so that you or another accountant will understand the transaction later. For a basic entry, you will take money out of one account and put it into another. Check the amounts – you should have the same amount in theCredit column on one line and theDebitcolumn on the other. Tom Chmielewski is a longtime journalist with experience in newspapers, magazines, books, e-books and the Internet.

That will change the page to a Recurring Journal Entry. If your journal entry is one half of a split transaction, you will receive a warning saying that the whole transaction will be deleted. A journal entry that was made by mistake can be deleted, although you should be careful that you don’t unbalance your accounts.


With this form, you can set the journal entry to occur on any schedule that you want. This can be used to automatically pay bills or, as in this example, move money into a savings account regularly. To make a recurring journal entry, start a new journal entry just like we previously did in this lesson. In the Journal Entry form, click the Recurring button at the bottom.

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This starting bookkeeping business online, list all of the account balances in the general ledger before, and after making the adjusting journal entries. Apart from that, the total adjusting entries can be listed in this process. Here we have discussed the steps for journal entry creation in QuickBooks Online and QuickBooks Desktop. You should always discuss with an accounting professional for advice If you have no idea which account receives the debit and the credit side of a transaction. You prefer the traditional system of accounting, that is, entering debits and credits in a journal or ledger. When you need to transfer money from an asset, liability, or equity account to an income or expense account.

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